PF & ESIC Return Filing: Keeping Your Team Protected and Your Business Compliant

If you have a growing team, PF and ESIC compliance quickly becomes one of those responsibilities you simply can’t ignore. These aren’t just legal requirements — they protect your employees, give them long-term financial security, and reflect how seriously your business takes welfare and compliance.

But the paperwork, the monthly filings, the contribution checks… they can get overwhelming when you’re already managing daily operations. That’s why many companies prefer handing this over to professionals.

At Mantra & Co., Ahmedabad, we take care of your entire PF and ESIC compliance process from start to finish — accurately, quietly, and on time — so your HR and accounts team can breathe a little easier.

What Do PF & ESIC Compliances Actually Cover?

Provident Fund (PF)

PF (or EPF) is a long-term savings scheme designed to support employees later in life. If your organization falls under the EPF Act, you’re required to:

• Deduct monthly PF contributions

• Maintain updated employee records

• File PF returns on time

• Generate challans and submit payments

A missed filing or incorrect amount can lead to penalties, so proper tracking is essential.

Employee State Insurance (ESIC)

ESIC protects employees by covering medical and financial support in case of illness, accidents, or maternity. Employers registered under ESIC must:

• Calculate monthly contributions

• File ESIC returns

• Update employee details

• Make timely challan payments

The compliance looks simple from the outside, but one mismatched detail can trigger avoidable issues.

Both PF and ESIC require accurate monthly submissions, updated employee data, and timely payments. Delays can attract penalties or even inspections — something every employer wants to avoid.

Why PF & ESIC Filing Matters More Than Ever

Businesses often underestimate the importance of statutory filings until a notice arrives. Here’s why timely PF and ESIC compliance keeps things running smoothly:

• No penalties or unnecessary interest

• Employees receive their benefits without delays

• Your HR and payroll records remain clean and audit-ready

• Helps build trust with staff and regulatory authorities

• Supports a compliant and transparent company culture

Good compliance isn’t just legal — it’s good business practice.

Our PF & ESIC Return Filing Services

1. PF Return Filing

• Monthly PF return filing

• Adding or removing employees in the EPFO portal

• Updating employee details

• Preparing challans and managing payments

• Ensuring correct PF eligibility and contribution calculations

2. ESIC Return Filing

• Monthly contribution calculation
• Employee addition or removal on the ESIC portal
• Challan generation
• Filing ESIC returns before due dates
• Maintaining updated records for inspections or audits

3. Payroll + Statutory Compliance Integration

A lot of PF and ESIC issues start with incorrect payroll processing. So we also assist with:

• Salary structuring as per PF/ESIC rules
• Monthly payroll preparation
• Managing all statutory deductions (TDS, PF, ESIC, PT etc.)
• Payslip preparation and employee support

4. Advisory & Support

Compliance-related questions come up all the time. We guide you on:

• PF/ESIC applicability and exemptions

• Handling inspections or employee-related issues

• ESIC benefit claims and documentation

• Labour-law related advisory for HR teams

We stay updated with labour law changes so your business stays on the right side of compliance.

Which Businesses Need PF & ESIC Filing Services?

In most cases, PF and ESIC become mandatory based on employee strength:

• PF: 20 or more employees

• ESIC: 10 or more employees

• Applicable to: Private limited companies, LLPs, partnerships, shops, startups, MSMEs, and any organization hiring full-time staff

Even businesses with fewer employees often opt for voluntary compliance to build credibility.

Documents We Usually Require

To manage your filings smoothly, we typically ask for:

• Employee details (name, date of birth, joining date, etc.)

• Monthly salary sheet

• PF/ESIC login credentials

• Attendance and leave records (if needed)

• Monthly payroll summary

Everything remains confidential and handled securely.

Why Businesses Choose Mantra & Co.

Many clients tell us they simply want PF and ESIC handled without stress — and that’s exactly what we offer:

• Accurate, timely filings every month

• Experienced Advocates & Compliance Professionals

• Clear communication and transparent process

• Regular reminders so no deadline is missed

• Ideal for startups, SMEs, and growing businesses

• Complete compliance management under one team

You share the data; we take care of the rest.

Consequences of PF & ESIC Non-Compliance

Ignoring PF or ESIC filings can quickly get expensive:

• PF penalties under the EPF Act (can go up to 25% of dues)

• ESIC penalties for delayed filing (up to ₹5,000)

• Interest on pending payments

• Possible inspections or legal notices

A few missed months can create issues that take weeks to clean up — which is why steady compliance is always better than last-minute firefighting.

Frequently Asked Questions (FAQs)